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Title
Text copied to clipboard!Accounts Payable Assistant
Description
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We are looking for an Accounts Payable Assistant to join our finance team and support the day-to-day operations of our accounts payable department. This role is essential in ensuring that all invoices are processed accurately and on time, vendors are paid promptly, and financial records are maintained in compliance with company policies and accounting standards.
The ideal candidate will have a strong attention to detail, excellent organizational skills, and the ability to work in a fast-paced environment. You will be responsible for verifying and reconciling invoices, maintaining vendor records, and assisting with month-end closing procedures. This position requires a high level of accuracy and confidentiality, as you will be handling sensitive financial information.
As an Accounts Payable Assistant, you will collaborate with internal departments and external vendors to resolve invoice discrepancies and ensure timely payments. You will also assist in preparing reports related to accounts payable and support audits by providing necessary documentation.
This is an excellent opportunity for someone looking to grow their career in finance and accounting. We value team players who are proactive, dependable, and eager to learn. If you are passionate about numbers and enjoy working in a structured environment, we encourage you to apply.
Responsibilities
Text copied to clipboard!- Process and verify incoming invoices for accuracy and completeness
- Match purchase orders with invoices and resolve discrepancies
- Maintain accurate vendor records and contact information
- Prepare and process electronic transfers and payments
- Assist with month-end closing and financial reporting
- Respond to vendor inquiries and resolve payment issues
- Reconcile accounts payable transactions and statements
- Support internal audits by providing required documentation
- Ensure compliance with company policies and accounting standards
- Assist with other administrative tasks as needed
Requirements
Text copied to clipboard!- High school diploma or equivalent; associate degree in accounting preferred
- 1-2 years of experience in accounts payable or related field
- Proficiency in Microsoft Excel and accounting software
- Strong attention to detail and organizational skills
- Ability to manage multiple tasks and meet deadlines
- Excellent communication and interpersonal skills
- Basic understanding of accounting principles
- Ability to work independently and as part of a team
- Experience with ERP systems is a plus
- Confidentiality and integrity in handling financial data
Potential interview questions
Text copied to clipboard!- Do you have experience working in accounts payable?
- What accounting software are you familiar with?
- How do you ensure accuracy when processing invoices?
- Can you describe a time you resolved a vendor payment issue?
- Are you comfortable working with large volumes of data?
- How do you prioritize tasks when facing tight deadlines?
- Have you worked with ERP systems before?
- What steps do you take to maintain confidentiality?
- How do you handle discrepancies in invoice amounts?
- Are you available to assist with month-end closing procedures?
